How to Archive Mail in Outlook 2016?

Over the time, your Outlook mailbox may start filling up due to loads of inbound and outbound emails. To restrict your mailbox from filling up, you can start moving your old but important emails to a separate folder known as an archive.

Follow the below steps

1.     Go to File > Info.

2.     Select ‘Cleanup Old Items’ just below ‘Empty Deleted Items.’

13.     Choose the option ‘Archive’ & you will get a pop up with the Archive option in that Select the option ‘Archive for folders & subfolders‘. 

·         Choose the folders for Archiving.

·         You can select or modify the date of the emails you want to archive.

·         Provide the destination of your archive file.

·         Click OK. Outlook will start archiving your mail and other items.

Auto Archive items in Outlook 2016

You can enable Auto Archive option in Outlook so that you don’t want to manually archive your emails. If you enable AutoArchive Outlook automatically archives old items on a regular basis.

Follow the below steps to enable or disable Auto archive feature according to your choice.

1.     Click File > Options > Advanced.

2.     Under AutoArchive, select AutoArchive Settings.

You can check the boxes for auto-archiving messages and items. If you want to disable AutoArchive feature, uncheck all the boxes.

3. Choose the AutoArchive options you want or don't want. Here you'll be able to turn off AutoArchive (uncheck the box next to "Run AutoArchive every [X] days") or change its frequency, determine how old items have to be before they're archived, and set old items to be deleted instead of moved to an archive .pst file.

4. Click OK to save your changes.